Lead replies, empty chairs, stalled treatment plans, records and billing on one screen, for the owner and the front desk.
This is a demo build. It runs on sample data. We keep the practice's name private.
At a glance
Demo build, sample data
A busy dental practice loses money in quiet ways.
Someone messages at 10 p.m. and nobody answers until the next afternoon, so they book elsewhere. A patient doesn't show and the chair sits empty. A patient is quoted for implants, goes home to think about it and never hears back. Hundreds of past patients are overdue for a cleaning.
On the clinical side, some doctors are booked out for weeks while others have gaps. Aligner cases drift when patients stop wearing their trays. A missing consent form turns into a compliance problem. Insurance claims bounce on coding errors. The implant shelf is empty the morning of a surgery.
Each of these lives somewhere different, so the owner sees the whole picture at month-end, if at all.
Every enquiry, from social messages, the phone or the website, gets a quick reply with open times and payment plan options. Unanswered leads are flagged. Cancellations are offered to the waitlist. A content tool drafts a week of posts in the practice's voice for the team to approve.
Pending high-value plans are listed with a next step for each: a coordinator call, payment options or a reminder. Overdue patients are grouped by type, such as hygiene, check-up, retainer review or lapsed, each with a ready campaign.
Doctor performance, chair use, an aligner and ortho pipeline by stage, records checks on every visit, rejected claims ready to resubmit, and low-stock reorders.
How the practice runs. The practice software, how each specialty books and follows up, how plans are presented and paid for, and the tone the practice wants in its messages.
Connections. Scheduling, billing, records and the messaging accounts, with the follow-up and reorder rules set by the team.
A first version in about 10 days, usually starting with lead replies and chair refills. Modules the practice doesn't need are left out.
The practice owns its patient data and the system.
See also AI for clinics and healthcare and the AI phone agent.
Book a call and we'll show you the demo, from an unanswered lead to a refilled chair.
