AI for property management and housing co-ops
Unit and property inspections on a tablet, repair lists that build themselves and notices that print on your letterhead.
Co-ops and property managers run on inspections: annual unit walk-throughs, move-in and move-out checks, playground safety checks, fences, outdoor taps and lights, and the yearly furnace and hot water tank visits.
Most of it still lives on paper. Forms get filled in by hand, filed in binders and retyped when a repair list has to go to a member or tenant. When the board asks which units still have open repairs, someone flips through a stack.
We rebuild the forms you already use as one digital system, keep your wording and condition codes, and make the repair lists and notices come out of the inspection itself.
Who it’s for
- Housing co-operatives
- Non-profit and social housing providers
- Property management companies
- Condo and townhouse communities
- Maintenance managers and administrators
- Boards that need a clear view of open repairs
Where inspections and repairs slow down
Paper forms
Inspections get photocopied, filled in by hand and filed in binders that only one person knows how to read.
Retyped repair lists
Every repair list is typed up again from the form before it can go to a member or the maintenance team.
Who fixes what
Whether a repair is the member’s job or the co-op’s job gets argued after the fact, not recorded at the time.
Notices by hand
Furnace and hot water tank visits need written notice to every household, put together one letter at a time.
No overview
Open repairs, overdue checks and re-inspections are hard to see across the whole property.
How it works here
Built from your own forms, codes and by-law language. Staff learn a faster way of recording, not a new way of inspecting.
- 1InspectThe maintenance manager picks a form on a tablet and walks the unit, playground or street.
- 2Mark responsibilityEach item gets a condition code and is marked as the member’s or the co-op’s job.
- 3Build the repair listMember items become a repair letter; co-op items go to maintenance.
- 4Re-inspectThe same record reopens with a second column, so before and after sit side by side.
- 5Keep the recordEvery inspection is saved and can be reopened, edited or printed for the unit file.
a move-out inspection
An example of how it plays out.
- What happens
- A member is moving out. The unit needs a move-out inspection, a list of what the member must fix, and a final check before the deposit is settled.
- What the system does
- The maintenance manager walks the unit on a tablet. Items marked as the member’s responsibility become a printed repair letter. The final move-out check reopens the same record with a second column.
- The result
- Nothing is retyped, the before and after are side by side, and the unit file has a complete record.
What we track
Inspections completed
Units, playgrounds and property walks done on schedule.
Open repairs
By unit, split into member and co-op responsibility.
Re-inspections
Items rechecked after repair, with before and after.
Notices sent
Households notified before furnace and tank visits.
Declarations
Smoke and CO detector sign-offs on file.
Admin time
Hours spent retyping forms and letters.
Questions operators ask
Something else on your mind? Ask us directly or call 416-262-2723.
Do we have to change our inspection forms?
No. We rebuild the forms you already use, with your wording, condition codes and by-law language, so staff record inspections faster without learning a new way of inspecting.
Can it split repairs between members or tenants and the co-op?
Yes. Each item is marked as the member’s or the co-op’s responsibility during the inspection, and the repair lists build themselves from that.
Can we still print?
Yes. Inspections, repair letters and notice letters can be printed for the unit file or for households that need a paper copy.
Who owns the records?
You do. The system and all of its data belong to your organization. We keep it running and add new forms as they come up.
Start with the work that costs you most.
Tell us how the work runs today. We’ll show you what we’ve built for similar businesses and what we’d build first for yours.