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Trilix AI

AI for real estate and property management

Answer every inquiry, book viewings, chase follow-ups and handle tenant requests, with one view of the pipeline for the people running it.

Updated

Quick answer

Trilix AI builds AI systems for brokerages, developers and property managers. They answer and qualify every inquiry, book viewings into agents’ calendars, keep follow-ups going and route tenant requests, with the pipeline on one screen. Most first builds are live in about 10 days, priced as a setup fee plus a monthly fee scoped on the first call.

Book a callCall 416-262-2723

Brokerages, developers and property managers take inquiries from calls, texts, web forms, ads and portals, often after hours. Viewings get booked by message ping-pong, and tenant requests live in someone’s inbox.

Sales managers end up piecing the pipeline together from spreadsheets and half-updated CRM records.

We build systems that answer and qualify new inquiries the moment they arrive, book viewings into agents’ calendars, keep follow-ups going and route tenant and maintenance requests, with the pipeline on one screen.

Who is it for?

  • Real estate developers
  • Brokerages and sales agencies
  • Property management firms
  • Leasing operators
  • Multi-region sales teams
  • Marketing operations & ad campaign teams
  • Project / handover teams
  • Executive sales leadership

Where do real estate teams lose leads and hours?

  • Slow Lead Response

    Inquiries from calls, WhatsApp, web forms, and ad campaigns wait too long to be contacted — buyers move on.

  • Missed-Call Leakage

    High-intent campaign calls go unanswered and are not recovered through structured follow-up.

  • Manual Viewing Coordination

    Booking property viewings depends on agent availability, manual scheduling, and message ping-pong.

  • CRM Visibility Gaps

    Lead status, qualification, and activity are inconsistently logged — sales managers lack a clean pipeline view.

  • Property & Project Visibility

    Property management and project handover updates are spread across emails, WhatsApp, and spreadsheets.

How does it work for a real estate team?

Connected to your lead channels, CRM and agents’ calendars. Agents get the warm leads with the conversation attached.

  1. 1ReceiveCapture leads from calls, WhatsApp, web forms, ad campaigns, portals, and walk-ins.
  2. 2QualifyIdentify intent, budget, project fit, and required next step using approved scripts.
  3. 3BookSchedule viewings into agent calendars and confirm via text or email.
  4. 4Follow UpRun multi-touch nurture sequences and route warm leads to agents in real time.
  5. 5ReportSummarize lead volume, contact rate, qualified leads, viewings, agent activity, and pipeline health.

Missed campaign lead recovered

An example of how it plays out.

What happens
A high-intent lead submits an inquiry through a paid campaign at 11pm. The on-call agent does not pick up. Without structured recovery, the lead would go cold.
What the system does
Trilix AI logs the inquiry, sends an immediate WhatsApp acknowledgement, qualifies the buyer through approved questions, books a viewing into the next available agent slot, and updates the CRM. The sales manager sees the lead, qualification status, and booked viewing in the morning dashboard.
The result
The lead is recovered, qualified, booked, and visible — without manual agent triage.

What does it track?

Free tools: Missed call calculator · AI receptionist vs staff cost

  • Response Time

    Time from inquiry to first qualified contact.

  • Contact Rate

    Percentage of leads successfully reached.

  • Qualified Leads

    Volume of leads passing approved qualification criteria.

  • Viewings Booked

    Total viewings scheduled and confirmed.

  • Missed-Lead Recovery

    Percentage of unanswered inquiries re-engaged successfully.

  • Sales Pipeline Visibility

    Time leadership spends compiling pipeline reports.

Case studies

Related services

Questions operators ask

Something else on your mind? Ask us directly or call 416-262-2723.

Which lead channels can Trilix AI handle for a real estate team?

Calls, WhatsApp, web forms, ad campaign leads, property portals and walk-ins can all feed one workflow. We connect the channels your team already uses, starting with the one that brings in the most inquiries.

Does the AI replace our sales agents?

No. It handles first response, the qualification questions you approve, viewing bookings and follow-up reminders. Warm leads go to an agent with the conversation and qualification details attached, so agents spend their time on buyers who are ready to talk.

Can it work with the CRM we already use?

We connect to the CRM you already run, so lead status, qualification and booked viewings are logged without manual entry. We confirm the integration path for your CRM on the first call.

Built for

The businesses we build for

All industries

Thumbnails are sample screens and demo builds with fictional data.

…They can build out anything. It started out just automating some reports. And then I was like, hey, can you do this? He’s like, absolutely.

Auto repair shop owner, United States

Video testimonial

Watch the clip on LinkedIn

You give us one call and access. We do the rest.

No long discovery project and no new software for your team to learn first. We start with what costs you most and ship it.

  1. 1

    One 30-minute call

    You walk us through how the business runs and where the time goes. We show what we’ve built for other operators and sketch your one-year roadmap.

  2. 2

    You give us access

    Logins or read access to the systems involved: phones, POS, accounting, cameras. We handle the setup from there.

  3. 3

    We build, you check

    We build around your own data and show it working before anything goes live. Your part is a short review.

  4. 4

    Live in about 10 days

    Then we keep it running every month and work down the roadmap with you. Bigger builds go live in phases.

More on how it works

Start with the work that costs you most.

Tell us how the work runs today. We’ll show you what we’ve built for similar businesses and what we’d build first for yours.

Book a callCall 416-262-2723