The school handbook, running on its own across every campus

This education group runs several K-12 campuses with English and French tracks. Each campus has a thick handbook: registers, absence letters, detention, clinic visits, weekly plans, fees and the uniform store.

Almost all of it ran on paper and goodwill. Registers came in late. Absence slips got lost. Teachers were chased for weekly plans over group chats. The store's stock never matched the till. Each campus did things a little differently, and the owners had no single view.

The group also wanted to open a fully online school without hiring a second back office.

• Today: attendance by campus, registers still missing and items waiting for a person.
• Attendance: mark a student absent and the guardian is told, the daily absence form builds itself, and the parent's reply is filed as an excuse note.
• Weekly plans: teachers fill them once, missing entries get a nudge, and plans publish to the parent portal on schedule.
• Gradebook: the school's weightings, academic warnings and parent letters drafted for the principal.
• Discipline and clinic: an incident log that follows the handbook's steps, detention scheduling, and accident reports written from a one-line note.
• Gate passes for drop-off and pickup.
• Admissions, fees and family accounts, with a three-step reminder ladder and receipts.
• Store and inventory: charges to family accounts, stock-takes, recounts and drafted purchase orders.
• Online academy: a course catalogue, a weekly study plan built from each student's pace, a transcript that fills itself in, billing, and teacher training that feeds the appraisal file.